Client Bookkeeping Onboarding Questionnaire

1. Client & Business Information

Client / Owner Name *

Business Legal Name *

DBA, if applicable

EIN *

Business Address *

Phone Number *

Email Address *

Website

Entity type: *

Briefly describe your business, services/products, target customers, and current stage of operations:

2. Service Scope Confirmation

Which years/periods are we working on? Please list all years and months needed: *

Services requested: (Select all that apply)

Bookkeeping cleanup/catch-up Ongoing monthly bookkeeping Business tax preparation Personal tax preparation Tax notice support Other

Anything urgent we should know about? (e.g. tax deadline, IRS/state notice, loan application, financial report needed, etc.):

3. Accounting Method & Systems

Which accounting basis do you currently use?

Cash basis Accrual basis Not sure

What software/tools do you currently use for bookkeeping, invoicing, payroll, or reporting? (QuickBooks, Xero, Excel, Stripe, Square, Gusto, ADP, etc.):

Do you already have books prepared for any period we are reviewing?

Yes No Not Sure

If yes, please explain which period is already prepared and where the records are located:

4. Banking, Credit Cards & Account Confirmation

Are business and personal accounts fully separated?

Are business expenses paid from personal cards?

Are personal expenses paid from business accounts?

Please list all bank accounts and credit cards that should be included in bookkeeping:

Account Name / Bank	Account Type	Last 4 Digits	Business or Personal?	Connected / Statement Provided?	Action

Please list any accounts that should NOT be included and explain why:

5. Revenue & Deposits

Describe how your business receives income from start to finish. (Upfront, invoice, processor, cash, check, ACH, card?):

What payment processors or platforms do you use? (Stripe, Square, PayPal, Zelle, Venmo, Cash App, ACH, checks, marketplace):

How should deposits be identified? (Common deposit descriptions, processors, or customer names):

Do you receive loans, owner contributions, transfers, reimbursements, or non-income deposits?

Yes No Not Sure

If yes, please explain how we should identify those deposits:

6. Expenses, Vendors & Payables

Describe how business expenses are usually paid (Debit card, credit card, ACH, checks, cash, autopay, owner personal card):

List your main vendors and what they are for (e.g. Meta - ads, Google - software/ads, rent, insurance, subcontractors, supplies):

Do you have recurring subscriptions, software, insurance, rent, loan payments, or vendor contracts? Please list:

Do you owe vendors unpaid balances or have Accounts Payable that should be tracked?

Yes No Not Sure

7. Payroll, Contractors & Workforce

How many W-2 employees? How many 1099 contractors?

Payroll frequency:

What payroll provider do you use? (Gusto, ADP, Paychex, QBO Payroll, manual):

Do you work with overseas contractors/agencies? Describe roles & methods:

8. Loans, Transfers, Owners & Equity Activity

Were there any business loans, credit lines, advances, or financing during the period?

Yes No Not Sure

If yes, list lender name, original amount, payment account, and purpose:

Did the owner contribute personal funds to the business?

Did owner take draws, distributions, or reimbursements?

Please explain how transfers, owner contributions, and draws should be handled:

9. Documentation & Recordkeeping

Do you use a cloud-based system for document storage?

Where do you keep invoices, receipts, tax filings, & statements?

Please list any documents you know are missing or difficult to obtain:

10. Tax & Compliance Information

Have all prior-year business & personal tax returns been filed?

If any years unfiled or on extension, list years & status:

Have you received any IRS or state tax notices?

If yes, describe what notices relate to:

Do you collect/file sales tax, payroll tax, or local filings?

If yes, explain filings required and frequency:

11. Transaction Clarification Notes

List any large, unusual, or confusing transactions our team should know about before we begin:

List any personal expenses, owner payments, loans, transfers, or reimbursements appearing in business accounts:

12. Client Confirmation

By completing this questionnaire, Client confirms that the information provided is accurate and complete to the best of Client’s knowledge. Client understands that Unified Tax Group relies on the information, documents, and account access provided by Client when performing bookkeeping and tax-related services.

Printed Name *

Title *

Date *

Client Signature *

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I certify that my signature above is legally binding and all information in this questionnaire is complete.

Client Bookkeeping Onboarding Questionnaire

Thank You!

What Happens Next?